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DAY OF COORDINATION

WEDDING COORDINATION

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DAY OF WEDDING COORDINATION

SERVICES PROVIDED

Before the Wedding

  • Meeting with you and your fiancé to understand your vision for the wedding day and how you wish it to look and flow
  • Obtain all vendors contracts
  • Contact all vendors and inform them of Tanya Olivia Events assistance
  • Confirm all vendors contract details (deliveries, set-up times, any pick-ups or returns, etc.)
  • Liaison with all contracted vendors to clear up any misunderstandings and verify all wedding day needs
  • Visit to both the ceremony and reception sites prior to wedding
  • Meeting with reception venue coordinator and caterer to discuss wedding day itinerary
  • Development of a detailed wedding timeline, itinerary and floor plan for contracted vendors and the bridal party
  • Follow up telephone calls to the contracted vendors 1-2 weeks before the wedding day and day before
  • Wedding Rehearsal supervision and coordination
  • Detailed wedding day schedule and itinerary delivered to the bridal party and family at Rehearsal
  • Advice for wedding day etiquette and protocol
  • Pickup of all personal items for the Wedding Day from the family and transporting them to the ceremony and reception venue

On Your Wedding Day

  • On-site coordination and supervision at the ceremony site and during the reception on the day of your wedding
  • Address any issues that may arise during on the Wedding Day
  • Hiring an additional assistant(s) when needed, determined by the size of the wedding
  • Delivery of wedding gown to the ceremony site
  • Detailed wedding day timelines for wedding vendors, venue and banquet staff
  • Set up of chairs, arch, aisle runner, candles, programs, etc. at the ceremony site
  • Set up and decoration of reception area, including chairs, tables, and linens
  • Set up of guest book, place cards, engagement photos, bridal portrait, menus, candles, favors, etc. at reception site
  • Supervision of all vendor delivery and set up on day of wedding at ceremony and reception site, as well as any interference needed
  • Assist bride and wedding party in dressing room prior to ceremony
  • Organization and distribution of all personal wedding flowers
  • Behind the scene event management and troubleshooting, including our Wedding Day Emergency Kit
  • Coordination and timing of ushers, house party, attendants, bride and groom
  • Assistance with photographer order of pictures after the ceremony
  • Transport of personal items (and even flower arrangements) from the ceremony to the reception
  • Bustling of the wedding gown and arrangement of refreshments upon couple’s arrival to reception
  • Coordination of presentation of the bride and groom
  • Coordination of entertainment and all announcements of events (first dance, dances with family, champagne toasts, cake cutting, bouquet toss, etc.)
  • Monitoring of specially requested photographs and videography during the reception
  • Supervision of bride and groom exit and passing out exit favors to guests

After The Wedding

  • Return of all rental items including cake boards, linens, furniture, easels, etc.
  • Check up on Mr. and Mrs. upon returning from the honeymoon to answer any lingering questions